Financials Data Source on OfficeConnectPro

Build a Trial Balance Report with OfficeConnect (Financials)

Mon, 01 Jan 0001 00:00:00 +0000

A trial balance lists every ledger account with its debit or credit balance for a given period. With OfficeConnect’s Financials data source, you can build one that refreshes directly from Workday Financial Management — no export, no copy-paste.

What you’ll build: A trial balance report showing all ledger accounts grouped by type (Assets, Liabilities, Equity, Revenue, Expenses) for a selected company and period.

What you’ll need:

OfficeConnect installed and connected to a tenant configured for the Financials data source (not Adaptive Planning)
Access to at least one company with posted journal entries in Workday Financial Management
The Financials vs. Adaptive Planning page explains the difference if you’re unsure which data source you have

Step 1 — Confirm your data source

Check your data source Click the OfficeConnect tab in Excel and sign in. In the Reporting pane, look at the top of the element tree. If you see Ledger Accounts and Company, you’re on the Financials data source. If you see Accounts and Levels, you’re on Adaptive Planning. This tutorial requires the Financials data source.

Step 2 — Add Company and Period context

Add your Company element Click B1. In the Reporting pane, expand Company and drag your company (legal entity) into B1. If you have multiple companies, start with one — you can add more later.

Add your Version Click B2. In the Reporting pane, expand Versions and drag Actuals into B2.

Add your Period Click B3. In the Reporting pane, expand Time and drag the period you want (e.g., December 2025) into B3. For a year-end trial balance, use the last period of your fiscal year.

Step 3 — Add ledger account rows

Add an Assets section header Click A5 and type ASSETS. Bold it. This is a plain Excel label — not an OfficeConnect element.

Add asset ledger accounts Click A6. In the Reporting pane, expand Ledger Accounts → Assets (or the equivalent group in your chart of accounts). Drag your first asset account (e.g., Cash) into A6. Continue adding asset accounts in A7, A8, etc.

Add the data formula for assets Click B6. The OfficeConnect formula references the company in B1, the version in B2, and the period in B3. Copy B6 down for all asset account rows.

Repeat for Liabilities, Equity, Revenue, Expenses Add section headers and ledger account rows for each account type. Copy the data formula from column B into each new row — OfficeConnect picks up the ledger account from column A automatically.

Step 4 — Add subtotals

Add SUM rows for each section Below each account group, add an Excel SUM row. For example, if your asset accounts are in B6:B12, add =SUM(B6:B12) in B13 with the label Total Assets in A13. Repeat for each section.

Add a balance check

At the bottom of the report, add a row labeled Out of Balance with the formula:

Drill Through to Workday Journal Lines from OfficeConnect

Mon, 01 Jan 0001 00:00:00 +0000

When a number in your OfficeConnect report doesn’t look right, you don’t need to leave Excel. OfficeConnect’s Show Details feature opens a panel showing every journal line contributing to that cell’s balance. From there, you can drill through directly to the transaction in Workday Financial Management.

What you’ll need:

OfficeConnect connected to a Financials data source tenant
A report with at least one populated cell (actuals data for a ledger account, company, and period)

Step 1 — Build or open a Financials report

Open a report with Financials data Open any OfficeConnect workbook using the Financials data source and click Refresh to ensure cells are populated. If you need to build one from scratch, follow Build a Trial Balance Report first.

Step 2 — Open Show Details

Right-click a populated cell Right-click any cell containing an OfficeConnect Financials value (a cell with a balance, not a header or label cell).

Select Show Details In the context menu, click Show Details. A detail pane opens below or beside your report (depending on your OfficeConnect layout settings). This pane lists every journal line that contributed to the cell’s balance.

Review the journal lines

The Show Details pane shows each journal line with columns including:

Build an Actuals Trend Report in OfficeConnect (Financials)

Mon, 01 Jan 0001 00:00:00 +0000

Trending actuals across 12 months in Workday’s native report writer means configuring a matrix report, setting up time period prompts, managing column layouts, and wrestling with formatting. In OfficeConnect, the same report takes about five minutes.

This tutorial shows you how — and explains why the difference matters for accounting teams who need monthly trend data on demand.

What you’ll build: A 12-month actuals trend report showing GL account balances by period for a selected company, fully refreshable from Workday Financial Management.

Report on Actuals by Cost Center

Mon, 01 Jan 0001 00:00:00 +0000

OfficeConnect’s Financials data source supports Workday worktags — including Cost Center — as dimension filters. Adding a cost center to your report scopes all data to that organizational unit.

Steps

Open your OfficeConnect workbook and click the OfficeConnect tab.
Set up your report with company, version, time, and ledger account rows as usual. If you need to start from scratch, see Build an Actuals Trend Report.
Click an empty row or column header where you want to add the cost center filter. A common layout puts the cost center in the same header area as the company, stacked in adjacent cells.

Use Effective Date Reporting After a Reorganization

Mon, 01 Jan 0001 00:00:00 +0000

When your organization restructures mid-year, historical reports can show cost centers, companies, or hierarchies that no longer exist — or omit ones that didn’t exist yet. OfficeConnect’s Financials data source supports effective date reporting, which lets you select the org structure as it existed on a specific date.

Note: Effective date reporting requires configuration in Workday’s financial reporting data model. If the effective date option isn’t available in your tenant, contact your Workday Security Administrator.

Filter Reports by Company in OfficeConnect (Financials)

Mon, 01 Jan 0001 00:00:00 +0000

In the Financials data source, Company is the top-level org dimension — the equivalent of a legal entity or subsidiary in Workday Financial Management. Every Financials report must include at least one Company element to pull data. Here’s how to use it effectively.

Single-company report

Open your OfficeConnect workbook and click the OfficeConnect tab.
Click your column header cell (e.g., B1).
In the Reporting pane, expand Company and drag your target company into B1.

Report on Intercompany Eliminations in OfficeConnect

Mon, 01 Jan 0001 00:00:00 +0000

Intercompany eliminations remove transactions between entities in a consolidated group — preventing double-counting of intercompany revenue and expenses. OfficeConnect’s Financials data source surfaces these as data you can include or exclude in your reports.

How eliminations appear in OfficeConnect

When you report against a parent company (consolidated entity) in OfficeConnect, the data you see depends on your Workday Financial Management configuration:

If elimination journals are posted in Workday, they are included in consolidated totals automatically
The Exclude Elimination option (available in Financials data source reports) lets you toggle whether elimination entries are included in your totals

Note: The Exclude Elimination option is a Financials-only feature — it is not available in Adaptive Planning reports. See Adaptive Planning vs. Financials Data Source.

Multi-Currency Reporting with the Financials Data Source

Mon, 01 Jan 0001 00:00:00 +0000

Workday Financial Management supports multicurrency transactions — journals can be posted in a transaction currency and converted to a company (ledger) currency automatically. OfficeConnect surfaces these currency layers so you can choose which currency your report shows.

Currency options in the Financials data source

Currency type	What it shows
Transaction currency	The original currency of the posted journal (e.g., GBP for a UK invoice)
Company currency	The ledger currency of the reporting company (e.g., USD for a US parent)
Converted reporting currency	A second converted amount if alternate ledger currency is configured in Workday

Steps

Open your OfficeConnect workbook and click the OfficeConnect tab.

Build a Balance Sheet with OfficeConnect (Financials)

Mon, 01 Jan 0001 00:00:00 +0000

A balance sheet in OfficeConnect pulls directly from Workday Financial Management’s general ledger, so your assets, liabilities, and equity balances are always current without manual copy-paste from Workday Report Writer. This tutorial walks through building a structured balance sheet with the three standard sections.

What you’ll build: A balance sheet workbook with Current Assets, Non-Current Assets, Current Liabilities, Non-Current Liabilities, and Equity sections — all refreshable from Workday Financial Management.

Build a Cash Flow Statement with OfficeConnect (Financials)

Mon, 01 Jan 0001 00:00:00 +0000

A cash flow statement built in OfficeConnect pulls balance changes and net income directly from Workday Financial Management, eliminating the manual work of reconciling figures from Workday Report Writer into Excel. This tutorial builds an indirect-method statement — the most common format for external financial reporting.

What you’ll build: A cash flow statement with Operating, Investing, and Financing Activities sections, all refreshable from Workday Financial Management.

What you’ll need:

OfficeConnect connected to the Financials data source
Workday Financial Management with a current period closed and journal entries posted
A completed balance sheet workbook is helpful for cross-referencing — see Build a Balance Sheet

Step 1 — Set up the version and period

Open Excel and activate OfficeConnect Open Excel, click OfficeConnect, and sign in. The Reporting pane should show the Financials data source.

Add version and time context Click B1 and drag Actuals from the Reporting pane. Click B2 and drag your reporting period (for example, Q2 2026 or the full fiscal year). Cash flow statements cover a period of activity, so use a range period (a full quarter or year) rather than a point-in-time date.

Step 2 — Operating activities (indirect method)

Add the Net Income starting line In A5, type OPERATING ACTIVITIES. Bold and underline. In A6, drag Net Income from the Reporting pane. This is the starting point for the indirect method — all adjustments are added or subtracted from net income.

Add non-cash adjustments In A7, drag Depreciation and Amortization (a non-cash expense — added back to net income). In A8, type Changes in Working Capital and bold it as a sub-section header.

Add working capital changes

In A9–A12, drag accounts that represent working capital changes:

Month-End Close Workflow with OfficeConnect

Mon, 01 Jan 0001 00:00:00 +0000

Month-end close in Workday Financial Management involves verifying journal completeness, reconciling account balances, and producing financial statements for management review. OfficeConnect lets your accounting team do all of this in Excel — pulling live data from Workday — without waiting for Report Writer outputs or PDF exports. This tutorial walks through a practical close workflow.

What you’ll build: A close workbook with a trial balance check sheet, a journal completeness check, and a summary P&L — all refreshable as the close progresses.

Variance Analysis by Journal Source in OfficeConnect

Mon, 01 Jan 0001 00:00:00 +0000

When a GL account balance moves unexpectedly, the first question is: what kind of journal entry caused it? Workday Financial Management categorizes journal entries by Journal Source (Manual Journal, Accounts Payable, Payroll, etc.). OfficeConnect can filter by journal source, letting you isolate the impact of each source on any account balance.

What you’ll need:

OfficeConnect connected to the Financials data source
A report showing a balance or variance you want to investigate

1. Find journal source elements in the Reporting pane

Open the OfficeConnect Reporting pane. Expand Filters (or Journal Sources, depending on your OfficeConnect version). You should see a list of journal sources configured in your Workday tenant — typically including: Manual Journal, Accounts Payable, Accounts Receivable, Payroll, Fixed Assets, Intercompany, and System.
If you don’t see a journal source filter, confirm with your OfficeConnect admin that the Financials data source is configured to expose journal source dimensions.

2. Build a journal source comparison report

Set up a basic account report:

Report on Worktag Combinations in OfficeConnect

Mon, 01 Jan 0001 00:00:00 +0000

Workday Financial Management uses worktags to tag financial transactions — Cost Center, Fund, Program, Project, Grant, and any custom worktags your organization has defined. OfficeConnect exposes worktags as dimension filters, letting you report on specific combinations (for example, all expenses for Cost Center 1001 within Fund ABC).

What you’ll need:

OfficeConnect connected to the Financials data source
Knowledge of which worktags your organization uses (ask your Workday admin if unsure)

1. Find worktag dimensions in the Reporting pane

Open the OfficeConnect Reporting pane and expand Dimensions (or Worktags). You should see your organization’s configured worktags — common ones include: Cost Center, Fund, Program, Project, Grant, Region, and custom worktags.
Each worktag has members — for example, Cost Center might list CC-1001 (Sales), CC-1002 (Marketing), etc.

2. Filter a report by a single worktag

Build a basic account report with an Actuals version and a reporting period.
To filter by a single worktag: drag a Cost Center member (for example, CC-1001) into any empty header cell. This applies a filter to all OfficeConnect formulas in the workbook — all values now reflect only transactions tagged to CC-1001.
Click Refresh. All account balances update to show only CC-1001 activity.

3. Combine multiple worktags

To filter by two worktags simultaneously — for example, CC-1001 AND Fund ABC:

Reconcile OfficeConnect Values to Workday Reports

Mon, 01 Jan 0001 00:00:00 +0000

OfficeConnect and Workday Report Writer pull from the same underlying Workday Financial Management data, so their figures should agree. When they don’t, the difference almost always comes down to a filter, period definition, or configuration mismatch — not a data error. This guide walks through the most common causes and how to diagnose them.

What you’ll need:

OfficeConnect connected to the Financials data source
Access to Workday Report Writer or a Workday financial report for comparison

1. Confirm you’re comparing the same period

The most common cause of discrepancies is a period definition mismatch.